An efficiently organized workplace is the most fundamental step to guaranteeing the organizationâ€™s productivity and preparing it for major expansions in the future. Of course, actually knowing how to set things up in the most appropriate way for your current type of company is a different story, and itâ€™s something that takes a lot of experience and time spent practicing as a leader. But in the end, there are still some fundamental principles that any lean leader should strive to follow, as they can ensure a sensible foundation for most types of companies.
Nothing can frustrate workers in a production plant as quickly as having to spend a lot of time searching for each piece of the â€œpuzzle.” Materials and tools should be clearly organized in a way that allows anyone to find what they need quickly and efficiently.
Moreover, youâ€™ll want to think about the sorting system not only on a local level â€“ that is, in each separate department â€“ but also on a global one, looking at the big picture of the whole production plant. Figure out which resources are shared between which departments, and make sure that nobody has to spend an unnecessarily long time to get to the corresponding part of the plant.
Sorting can also prevent resource starvation when multiple units of the organization are competing for something, which is not only a common occurrence, but a difficult problem to resolve as well. In many cases, employees arenâ€™t directly inclined to share these issues out of fear of stepping on someoneâ€™s toes elsewhere in the organization, leading to poor and inefficient communication as well.
Maintenance and Cleaning Matter
Some leaders see cleaning and even maintenance procedures as purely cosmetic, things that are just done to make the place look pretty. But thatâ€™s a very wrong approach to keeping a facility in proper working order, and not maintaining a clean workplace can lead to a quickly deteriorating working environment.
You have to put solid procedures for keeping workplaces clean right from the start and ensure that everyone is following them to the letter. Unclean working environments are among the most common causes for workplace accidents, which in turn can lead to a severe reduction in the companyâ€™s current output.
Donâ€™t postpone regular maintenance procedures until itâ€™s too late! Theyâ€™re supposed to be regular for a reason! The last thing you want on your hands is a set of machines failing because they havenâ€™t been kept in proper working condition, and this actually happens more often than youâ€™d expect. Once the organization gets too large for you to personally oversee this aspect of its operation, you will want to hire a dedicated maintenance expert â€“ or multiple ones â€“ as soon as possible to minimize any future problems.
Everyone Should Contribute
Constant improvement is one of the core ideas youâ€™ll want to follow when running your organization, but one of the critical details about it is that it has to be spread evenly across the whole organization as best as possible, instead of only coming from the top.
Itâ€™s great if youâ€™re constantly pushing for an improvement in all aspects of the companyâ€™s work, but if the same canâ€™t be said for the majority of your employees, this will quickly lead to a deteriorating working environment. Everyone must be equally motivated to propose improvement ideas and solutions to current problems, and if you can figure out a reward system that promotes this style of thinking even further, then you should see a lot of development in the long run.
Itâ€™s also important to ensure that these ideas are drilled into new employees as early as possible, so youâ€™ll want to spend some time evaluating the companyâ€™s current recruiting and training processes. Sometimes making small changes in these areas can have surprising results on the efficiency of the whole organization.
Organizing your workplace efficiently from the very beginning is a crucial element to ensuring that youâ€™re running a smooth, lean organization thatâ€™s built on a solid foundation. As long as you manage to give everyone a proper motivation to contribute to the process, and ensure that the companyâ€™s rules are being followed on all levels, youâ€™re on the right track to building something sustainable.